Response Computer Group has developed a software package to meet the specialized needs of building suppliers, hardware stores, distributors, and point of sale customers. This product is built upon the latest release of Open Systems Accounting Software version 7.0. It incorporates over 20 years of experience and ideas accumulated from working with businesses like yours. It was designed for ease of use and accuracy while providing critical and timely information to help you manage your business. Please review the comprehensive feature list below:

AR Bill To - 3rd party billing (leasing, finance, etc.)

Bad Check List - The system maintains a list of customers who are not allowed to pay with a check.

Cash Receipt Form - 40 Column receipt. User defined header and footer to allow printing of specials, greetings, etc.

Complete Order History - Allow to bring up history orders within the current order session. Re-print the receipt or invoice. 

Deposit Tracking – Allows on-line payment to be entered and applied toward the sales order. 

Enhanced Change Batches – Option to only transfer complete orders into the posting batch. 

Enhanced Price & Availability - User based price default. Show inventory quantities based on order status, in-bound transfers, out-bound transfers, in-bound RMA, etc.

Filtered PO's - only display line items with quantity not received.

Identity Invoice Number – Cash Receipts allows identification of invoice no. if the customer id is not known.

Internal Notes – Description lines can be flagged to prevent printing on Pack Slip, Cash Receipt, and Invoice.

Item Cost Control - setup table with valid inventory G/L accts. Alerts the user of improper use inventory G/L accounts. 

Item Import - Import new inventory items (item #, description, UOM, category, sell price, weight, cost).

Job Tracking – Sales Orders can reference a Job ID to help keep track of sales and billing information for your customers. The system displays open invoices sorted by Job, with subtotals by Job. The cash receipts entry screen will display the Job for easy application of payments. The ATB and customers statements can be sorted and subtotaled by Job. 

Line Item Review - Allow user to view the last 20 line items entered. A window will display summary info with the capability to scroll through the entire order.

Location Transfers – Item transfers are processed through POS. The system will print a Picking Slip that will later be verified when the goods are received. An optional transfer cost can be automatically applied to each transfer based on: a) minimum fixed charge or b) percent of total cost. Prints transfer journal and updates G/L accounts. 

Multi Location Inventory Tracking – Option to automatically create new items, update sale price and standard cost for each location. Category logic filter controls which items get "round robin" behavior. 

Ninety-nine payments per order.

On-line back order split - After an order is verified the system creates a new order with the remaining un-shipped items.

Order Activity "Tattle Tales" - Track user name/data/time/TID when various functions are performed - entered, verified, post, delete, print invoice, print acknowledge, etc.

Order Activity Report - Prints line items with G/P% too low or high, no item #, deleted items, credit override, etc.

Order Comments –Ref based comments, can print on forms

Order Search - Search current and history files. Can use keywords, Job name, etc.

PO Pay To - useful for buying groups, order from main vendor, pay to finance company.

PO Recv Goods Invoice Print - Print invoice from within the PO module when the goods are received.

POS Comments – Customer based comments display during order entry.

Pre-assigned Invoice Number – Simplifies deposit and backorder tracking.

Print AR Statements option to re-print the unpaid invoices from history. 

Promo pricing detail - allows easy setup of sale events (Labor Day, Memorial Day, etc.)

Quote by Job - assign a quote to a particular job ID. Pricing and quantity sold for this job is controlled by this quote.

ROA – POS Cash receipt entry of posted sales orders. Prints a receipt for the payment made. 

Ship To / Job File Directions & Special instructions

Special Order Labels – Prints identification labels for the special order items. These are optional and can be used to help receive and deliver goods to the customer.

Special Order Processing – Within POS, the system will allow creation of a temporary item number, prompting for sell price, cost, g/l code. The system will prompt to create the P.O. and print the P.O. The Purchase Order shows the Customer ID, Sales Order Number, and Batch for cross-referencing. Drop Shipments: customer ID, Ship TO ID, or manually enter.

Summary Cash Receipt - when printing the c/r summarize all item #'s to one line item, sort by category.

Supervisor Authorization – Alerts POS clerk when the credit limit is exceeded. A supervisor with proper access codes must then approve the sale. A log file and report tracks activity. The system has both high and low levels of credit override.

Terminal Based Defaults – Tracks location ID, Batch ID, POS printer assignments, and cash drawer codes by terminal ID and Company ID. 

Terms Code payment control – Alerts POS clerk with special instructions (P.O. required, Cash Only). Option to cut off any sales to a particular customer. Used to define the form type for online invoices, picking slips, and cashes receipts.

User based Access Control – Allows user defined access to various POS functions (Add new customer, Change Customers, View Customer, Add new items, Change item, View item, Allow detail line item edit). 


Retail and Distribution Spec Sheet: